Execution and quality stages
Execution and quality control: documented work and item-by-item quality checks
In ELX, the cloud-based system for electricity-network contractors, execution and quality control happen on the work order itself: Projects and Connections teams record excavations, implementation items and meters, and a quality inspector marks each evaluation item as matching or not matching before the achievement certificate. Maintenance and emergency orders run on their own track in the same system.
What does execution and quality control cover in ELX?
The execution and quality module covers what happens to a work order after the site survey and excavation permit: recording execution, the Replay stage when it applies, quality evaluation and drawing files, plus the separate maintenance and emergency track.
Projects and Connections
Orders route to Projects or Connections by implementing agency. The team logs start and end dates plus work done and remaining, and ELX shows the assigned supervisor and status.
Completion and done-work value
Completion is capped at 95% during execution, and ELX calculates the done-work value from the order’s estimated value.
Excavations and BOQ items
Excavations are logged by drill type with length, width, depth and total; implementation items are picked by main and sub classification with quantities. Both carry through to the achievement certificate.
Connection meters
Each meter gets a subscription number, capacity, meter number and manufacture year. A connection order cannot be relayed without the meter number and year.
Material requests
When enabled in settings, issue-to-site and return-from-site requests are raised from the execution screen for storekeeper approval. The order cannot be relayed while one is pending.
Item-by-item quality checks
The inspector marks each evaluation item defined in the guide as matching or not matching, with its own notes and files.
Replay and Drawing stages
An order goes through the Replay stage only when it includes a drill type flagged for it. At Drawing, drawing files are uploaded with reference names before the order moves to extracts.
Maintenance and emergency orders
A separate track with notice and reservation numbers, station, feeder, map location, materials and items, leading to the achievement certificate.
How does a work order move from execution to quality?
One path for project and connection orders, with its own permissions and time limit at every stage.
- 1
Claim the order
The order lands in the Projects or Connections list, where a user claims it with “Open” and the received date is logged. In manual stages, a dispatcher assigns it from the distribution basket instead.
- 2
Record work as it happens
The team updates work done and remaining, completion, excavations, items and connection meters, while the screen shows days remaining or overdue against the order’s expected duration.
- 3
Request materials or a disconnection
Material requests go to the storekeeper for approval. If power must be disconnected, the request goes out with a date, files and an emailed form, and the order returns to the work-order team until the disconnection is confirmed.
- 4
Relay once the data is complete
ELX blocks the relay while a stock request is pending or mandatory data is missing, and asks for a delay justification when the limit is passed and justification is mandatory. The order then goes to the Replay stage if it applies, otherwise straight to quality.
- 5
Quality, then drawing
If every evaluation item matches, completion reaches 100% and the order moves to the certificate, then Drawing and extracts. A failed item sends it back to execution.
What problem does ELX solve at the execution stage?
When execution lives in scattered spreadsheets and chat photos, it is hard to tell what was actually done on each order, why quality rejected it or how many times it was sent back. ELX keeps that data on the work order itself, stage by stage.
- Excavations, items and meters live on the work order, not in a side file.
- An order cannot leave execution with a pending material request or missing mandatory data.
- Quality remarks and execution replies are kept with their files and a return count.
- Stage screens show each order’s days remaining or overdue.
What does ELX record during execution and quality?
These are the default screen fields, and each company can rename labels in its own deployment. If you need more than that, Matrix tailors screens and stages to each contractor’s needs.
| Stage | What is recorded | Why it matters |
|---|---|---|
| Projects and Connections | Dates, work done and remaining, completion percentage | Each order’s position is clear on its own screen |
| Excavations | Drill type, length, width, depth, total | Carried to the achievement certificate |
| Implementation items | Item and quantity | The basis for the certificate value |
| Connection meters | Subscription number, capacity, meter number, manufacture year | Meter number and year are required to relay |
| Replay stage | Replay date, notes, files | A separate record, only for drill types flagged for it |
| Quality | Matching / not matching per item, notes, files, return count | Each acceptance or return is documented |
| Drawing | Drawing files with reference names, transfer date to extracts | Files stay on the order before it joins an extract |
Execution and quality: common questions
Why does completion stop at 95% during execution?
ELX caps completion at 95% during execution and derives the done-work value from the order’s estimated value. Once the inspector marks every evaluation item as matching, completion rises to 100% and the done-work value equals the estimate, so no order looks finished before it passes quality.
What happens when the inspector marks an item as not matching?
The order returns automatically to Projects or Connections and its return count goes up. The execution team reviews the remarks and files on that item, replies with its own files and notes, and resends the order for a fresh evaluation. Only a full pass unlocks the certificate. See our quality inspection guide.
Can we define our own quality evaluation items?
Yes. Quality evaluation items are one of the system guides (master data), managed by the administrator with a name in each language: items can be added, edited, activated or deactivated, and guide changes go to the audit log. The inspector then evaluates each order against these items. See permissions, settings and master data.
What is the Replay stage, and when does an order go through it?
The Replay stage follows execution and applies only when the project uses a drill type flagged “Replay screen” in the drill-type guide. The user records the replay date, notes and files, then relays the order to quality. Without a flagged drill type, the order goes straight to quality.
Are maintenance and emergency orders handled like project orders?
No, they have their own track. Users record the reservation and notice numbers, station, feeder, work type, map location, work value and disbursement status, then add materials, items and attachments. Depending on settings, the order is distributed to users or goes straight to the achievement certificate. See our maintenance and emergency playbook.
Can execution be recorded from the field on a phone?
ELX is a cloud (SaaS) service hosted and operated by Matrix: it runs in the browser, with no servers needed on your side. For field work it also offers a mobile-ready API for field apps: a connected app can receive project, connection, replay and maintenance tasks, save their data, upload photos and files, and relay project and replay tasks under the same validation rules. See field work and mobile API.
Articles about Execution & quality control
Maintenance and Emergency Work Orders: A Field Guide
How to run maintenance and emergency work orders on power networks: notice, station and feeder data, team dispatch, the emergency permit and clean close-out.
Read articleQuality Inspection for Utility Work Orders
Quality inspection for utility work orders, step by step: clear evaluation items, evidence per remark, returns to execution and a return count to track.
Read articleAchievement Certificate vs Extract for Contractors
What goes into an achievement certificate, how to record excavations and executed items, and how it differs from the extract, so claims rest on sound figures.
Read articleUtility Work Order Stages: From Receipt to Archive
A clear guide to utility work order stages: site survey, excavation permit, execution, quality, certificate, drawing and extract, plus the return paths.
Read article
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